Modules · Free
Stop spending days on quotes — request to approval in one portal
Completely free
Free Qapera Quote Collection for purchasing teams. Capture requests, quotes, and approvals digitally instead of email and Excel — save time and decide faster.
- Send quote requests to suppliers in one click
- Compare incoming quotes side by side
- See price, timing, and terms clearly
- Align your purchasing team in one panel
- Submit quotes for approval
- Place orders from approved quotes
Product view
Quote Portal — main dashboard
Requests, quotes, approvals, and reports on one screen. Your purchasing team decides from a live shared view.
Workflow
Digitize purchasing, quotes, approvals, and orders — give your teams time back
Manage the full chain from department request to supplier quote, approval to order in one portal. A clear, auditable process instead of Excel and email chaos.
Collect requests
Gather needs from every department in one form
Capture kitchen, bar, or warehouse needs with line items, quantities, and due dates. Each request lives in one place — purchasing works from a clear list, not scattered messages.
Collect quotes
Request quotes in one click and compare them side by side
Department requests land on purchasing instantly. The team invites selected suppliers in one click; incoming quotes line up by price, payment terms, and lead time — clear comparison instead of messy inboxes.
Supplier quote
Suppliers fill price, terms, and lead time — you see it instantly
Your quote request reaches suppliers by email, quote link, or WhatsApp if you prefer. Without creating an account, they enter price plus payment terms, lead time, shipping, and notes. The moment they submit, quotes appear on your screen — no chasing calls.
Analyze & select
Pick the best quote, add your rationale, send for approval
Purchasing reviews quotes side by side and chooses what fits the business. You record the rationale and preference reasons (best price, technical fit, and more) — criteria are yours to customize, remove, or extend. After saving, the quote moves into approval. Qapera Quote Portal is built on AI: over time it learns your choices and starts suggesting preferences.
Approval flow
The selected quote enters the approval path you define
After purchasing selects a supplier, the quote goes to the people in your approval flow. That can be one person or ten — entirely your design. Set rules by location, department, or amount thresholds. Every stage is visible; approve or reject from one screen.
Manager panel
Approvals and rejections land on purchasing — no unauthorized access
Approved quotes appear on the purchasing manager’s panel. If an approver rejects, the quote returns with the reason: revise and resubmit, or cancel as a final rejection. Cancelled requests show the same reason to the requester’s department panel; optional email notification is available. Requests, quotes, and approvals in the left menu are permission-based — unauthorized users see nothing.
When you want, send approved quotes to your supplier in one click.
Process complete
Congratulations — you just ran request-to-order fully digital
Every conversation, approval, and action is on the record. “Who said what, when was it approved?” no longer disappears into inboxes. Purchasing becomes transparent, faster, and visible — not a trail of lost threads.
Your time matters
Quote collection shouldn’t take days — cut it to minutes
Teams burn hours chasing email, comparing spreadsheets, and waiting on approvals. Qapera Quote Portal simplifies the flow so your team focuses on choosing suppliers and making decisions.
The easiest way to double your time is to eliminate the unnecessary.
Frequently asked questions
Is Qapera Quote Collection free?
Yes. Completely free for food and restaurant purchasing teams. Sign up: https://teklif.qapera.com/register
Who is it for?
Purchasing managers and procurement teams in restaurants, cafes, hotels, central kitchens, and food manufacturers.
How do I start?
Create a free membership at https://teklif.qapera.com/register and start immediately. Later sign-ins: https://teklif.qapera.com/login
What does it do?
Collect department requests, send RFQs in one click (email, link, or WhatsApp), compare quotes side by side, run approvals, and order from approved quotes — all digitally recorded.
Why food businesses?
Quote chasing by email and Excel costs days. Qapera shortens the cycle, clarifies price/terms/delivery, and keeps approvals transparent.
Is there AI?
Yes. The Quote Portal is built on an AI foundation and aims to learn your selection habits to suggest preferences over time.
Is this the full Qapera ERP?
No. Quote Collection is a free purchasing app. Full inventory and recipe costing is on https://qapera.com/en/pricing