Global accounting integration · US & Europe
Xero × Qapera
Connect Xero cloud accounting with Qapera restaurant operations so inventory, production, purchasing, and supplier bills stay aligned with your books — built for multi-location food businesses across the United States and Europe.
What the integration offers
Sync master data
Import products, customers, categories, and inventory levels from Xero into Qapera so operations and accounting start from the same catalog.
Production stock moves both ways
Build production from recipes in Qapera. Track raw-material and finished-goods movements in Qapera while matching stock moves are created in Xero.
Orders to invoicing
Send orders created in Qapera into Xero and start invoicing without re-keying lines — useful for central kitchens, catering, and franchise billing.
Supplier bills, once matched
Bills accepted in Xero appear in Qapera. Match stock cards once per supplier — later bill lines map automatically, cutting manual AP entry.
What you can do with Qapera
Use Qapera as the operational layer that feeds Xero with clean, production-ready stock and purchase data.
Central stock tracking
Keep restaurant inventory accurate with digital controls and clear stock analytics across branches.
Supplier & purchase orders
Request quotes, run internal approvals, and manage purchasing in one digital flow.
Inventory counts
Run counts from desktop or mobile and keep stock under control across locations.
Digital recipe book
Share ingredients, visuals, and prep steps so kitchens stay consistent across branches.
Central recipe costing
Use menu engineering to see recipe costs and menu performance in real time.
Waste & spoilage
Spot waste and leakage early so teams use inventory more efficiently.
Central production
Produce multi-branch and catering orders in one hub, then distribute to stores with live tracking.
Executive reporting
Get live reports for inventory, P&L, menu analysis, suppliers, waste, and loss control.
Integration fee
Free to connect
The Qapera × Xero integration is free to connect. Start a Qapera trial, then link Xero from your location settings. Xero subscription is billed separately by Xero.
Setup
How to connect Xero
If you already have a store in Qapera, follow these steps to complete the Xero accounting connection for US or European entities.
Open location settings
In Qapera, go to Settings from the left menu, then open the Locations tab. Your stores appear in the right panel.
Start the integration
On the store you want to connect, press the integration button. In the panel that opens, choose the Accounting tab.
Connect Xero
Click Connect for Xero, sign in with your Xero credentials (or OAuth where available), and complete the link. Qapera and Xero are then integrated.
Bills accepted in Xero become visible in Qapera after the connection is active. Official Xero product information: https://www.xero.com/
Frequently asked questions
What is the Xero and Qapera integration?
It connects Xero cloud accounting with Qapera so restaurants and food operators can sync products, customers, categories, and inventory; push production stock moves; send orders for invoicing; and pull supplier bills into Qapera after one-time item matching.
Is Qapera × Xero built for the US and Europe?
Yes. The integration is positioned for multi-location restaurants and food businesses that run Xero in the United States and across Europe (United States, United Kingdom, Ireland, Australia-linked EU operators, and European markets where Xero is widely used by SMEs), where Xero is a common cloud ledger for SMEs and hospitality groups.
Is the Qapera Xero integration free?
The Qapera × Xero integration is free to connect. Start a Qapera trial, then link Xero from your location settings. Your Xero plan is billed separately by Xero.
How do I connect Xero with Qapera?
In Qapera open Settings → Locations, choose the store, open Integrations → Accounting, connect Xero with your credentials (or OAuth where available), and complete the link.
What happens to supplier bills from Xero?
Bills accepted in Xero appear in Qapera. Match stock cards once per supplier — later bill lines map automatically, so manual AP entry goes away.
Who should use the Xero Qapera integration?
Restaurants, central kitchens, catering operators, and multi-unit food brands that keep books in Xero and want inventory, production, purchasing, and food-cost control in Qapera to stay aligned with the ledger.
Ready to connect Xero?
Start with Qapera, link Xero, and keep accounting aligned with inventory and production.